Our executive assistant will provide support and assistance to executive staff and be the administrative contact point for employees and freelance contractors. Some travel between our branches (Belgium – Luxembourg) will be necessary on a weekly basis.
Main Job Tasks and Responsibilities
- Manage suppliers contracts (leasing, fuel cards, insurance, …)
- Prepare documents for the accounting and the social secretariat
- Scan, file and retrieve documents
- Liaise with internal staff at all levels
- Arrange and co-ordinate meetings and events
- Answer and manage incoming calls
- Receive and interact with incoming visitors
- Prepare and edit correspondence, communications, presentations and other documents
- Conduct research, collect and analyse data to prepare reports and documents
Education and Experience
- 5 to 10 years experience providing Executive support or secretariat
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- Trilingual French, Dutch & English
- Knowledge of standard office administrative practices and procedures
Key Competencies
- Absolute confidentiality
- Organizational and planning skills
- Communication skills
- Judgment and decision-making ability
- Team member
- Attention to detail and accuracy
- Adaptability
What we offer
- Permanent contract
- An interesting and challenging work in a thriving Company
- A competitive salary
- A company car with a fuel card
- Hospitalisation, ambulatory and dental insurance
- Lunch vouchers
- Starting A.S.A.P.
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